Transparency and control over your staffing providers
The AI-powered Pactos Vendor Management System (VMS) automates all the detailed tasks involved in managing contingent workforce. Optimize collaboration with staffing providers through intuitive digitalization – from procurement to invoicing.
Savings potential
Gain new insights through a centralized data source for contingent workforce and identify the best performing partners for improved time-to-fill or no-show rates.
Productivity
Reduce up to 70% of your administrative workload through intelligent automation. Reduce unnecessary communication loops and optimize internal processes.
Legal compliance
AI-powered compliance checks automate manual checks and ensure compliance with corporate due diligence obligations in accordance with the AÜG, LkSG and SGB.
Leading companies rely on Pactos
Your benefits with the Pactos Vendor Management System
Find out more about how the Pactos Vendor Management System (VMS) helps you to optimize the management and control of your staffing provider .
Data-based decisions
With Pacto's real-time reporting, you can gain valuable insights into your contingent workforce and the performance of your suppliers with just one click. Make informed, data-based decisions and optimize your processes for better results.
All data from ERP, HRIS and time tracking tools centrally in one place for quick access and complete transparency
Overview of expenditure and distribution of staffing providers for better budget control
Optimized process control through continuous insights into all relevant metrics
Digital procurement of professional services
Create digital staffing requests and send them to selected staffing provider in real time. Flexible approval processes simplify internal coordination and speed up the placement of suitable candidates.
Individual approval workflows improve internal coordination and centralize all processes in the system
With the ABC logic, you can reach the right staffing provider and find the right specialists quickly
Real-time transmission of staffing requests ensures immediate contact with selected staffing providers
Central candidate management
Manage all candidates in one place - clearly and efficiently. With the intelligent Pactos AI, you can find the best candidates, speed up the selection process and significantly reduce your time-to-fill.
Automated duplicate and blacklist check increases efficiency and minimizes errors
Centralized access to candidate profiles avoids time-consuming communication loops and speeds up the process
Faster staffing through direct communication with staffing providers and seamless profile integration
AI-powered invoice control
Every 10th invoice contains errors in the services billed. Automate small-scale invoice verification with Pactos AI. Simply upload invoices and Pactos checks the price and quantity structure for accuracy.
Easy upload of invoices from staffing providers or freelancers within the Pactos solution
Automated processing checks invoices faster than manual methods, reduces administrative effort and extracts all relevant data
Through precise verification, Pactos detects errors or anomalies, such as incorrect amounts, duplicate invoices or format errors, and minimizes human error
Transparent supplier quality
Optimize your productivity and workforce availability with a centralized overview. Monitor the performance and costs of staffing providers and benefit from efficient communication. This way, you can streamline your processes, make informed decisions faster, and sustainably ensure the high quality of your collaboration.
Ensuring staff availability through transparency of supplier quality
Performance reports from your suppliers provide valuable insights for well-founded decisions and strategic development
Automated checks reduce manual effort, minimize risks and increase compliance when using contingent workforce
Efficient collaboration between all relevant stakeholders
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Have open vacancies and looking for suitable partners?
Discover our AI purchasing assistant Pactos Tender to quickly find suitable staffing providers for your staffing needs.
Interfaces and integrations
Pactos integrates effortlessly into your existing systems so that you can benefit from the advantages immediately and without high initial outlay.
and more...
All in one tool
Manage all your contingent workforce digitally and easily in Pactos.
Real-time analyses
Generate custom reports at the push of a button and analyze candidate and supplier performance.
AI-powered compliance check
Fully automate legal compliance when deploying contingent workforce.
A, B and C suppliers
Target different needs to individually configurable supplier groups.
Approval workflows
Facilitate internal agreements with individually configurable processes.
Invoice auditing
Check invoices centrally in the portal to approve or reject invoices.
AI duplicate check
Our AI-powered applicant system checks candidates for duplicates and blacklists.
"Pactos has drastically improved our customer communication. We used to spend hours sending emails to clarify simple project details. Now we can communicate in real time, share files and collect feedback - all in one place."
"Pactos enables us to manage our customers' contingent workforce intuitively and easily. The modern, user-friendly solution allows us to set ourselves apart from the competition. Requests are implemented very quickly by Pactos - we are very satisfied."
"Using the Pactos platform, we were not only able to fill 5 positions with specialists within three weeks, but also reduce costs at the same time."
"The process with Pactos was incredibly easy. We received the first offers from staffing providers within a very short time. The offers were easy to compare and we were able to select the right partners quickly. It has never been so quick and smooth. Pactos saved us a lot of time in our search for new staffing providers."
Optimize your temporary work with Pactos
Direct cost savings
Saving time in administration
Maintain legal compliance
FAQs
The VMS helps companies to manage temporary workers and their providers. It supports compliance with the Supply Chain Act by creating transparency and ensuring compliance with labor law standards.
Yes, our Vendor management system allows you to manage multiple staffing provider in a single platform, giving you a complete overview of all vendors and their services.
Transparent cost overviews and real-time reporting allow you to better manage budgets and make cost-efficient decisions. The system also supports the automatic invoice checking to avoid errors and overpayments.
Pactos software offers comprehensive reporting features that help you analyze the performance of your temporary workers and vendors.
Achieve greater transparency, efficiency and legal certainty. With Pactos, you can keep an eye on your suppliers' performance and costs at all times, reduce the time it takes to fill your requirements through targeted coordination and communication with staffing providers and always act lawfully thanks to the automated compliance check, which minimizes the effort of manual checks.
A vendor management system (VMS) is a software solution for the digital management of your staffing providers.
Learn more about Pactos
Together, we will explore how you can benefit from Pactos in a non-binding discussion.